Purchasing Using The P-Card

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Last Updated: Sep 26, 2025, 01:33 PM

Use the P-Card for transactions up to $10,000.

If the total requested purchase is less than the P-Cardholders transaction limit, purchase the product(s) using the P-Card if at all possible. This is the most economical way to make a small purchase.

Process

  • Preview the P-Card Prohibited Purchases/Exceptions List to determine if the P-Card can be utilized.

  • Determine if the suggested Supplier will accept the P-Card.

  • Determine if there is an alternate Supplier that will accept the P-Card.

  • Determine if the company is a Third Party or a Vendor. You can learn the difference here. If the vendor is a Third Party, complete a Third Party Service Provider Risk Assessment Form. This must be done for each new fiscal year, even for renewals. 

  • Purchase products, keeping a copy of the sales receipt for the Department Card Manager's files.

View P-Card How-To for detailed information on how to request a P-Card, how the P-Card works, etc.