AIS Access and Responsibilities
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Last Updated: Feb 25, 2025, 02:05 PM
To obtain AIS access for an individual that has never had access or to change or cancel responsibilities for current AIS users:
- Complete and forward an AIS User Form to Accounting Services (MC 6812).
- If the employee’s responsibilities are those of a Fiscal Officer or Delegate, it is also necessary to complete and submit the Temporary Delegation of Fiscal Officer Authority form.
View the following list of responsibilities to determine which responsibilities the employee will need to accomplish the desired tasks in AIS.
AIS Access and Responsibilities
| Responsibility Name | What it Does |
|---|---|
| SIU Unit Payables Inquiry | View all payments for a specific unit. All Fiscal Officer/Delegates are automatically given this responsibility. |
| SIU General Ledger Inquiry | Allows viewing of budget and encumbrances. All Fiscal Officer/Delegates are automatically given this responsibility. |
| SIU Departmental Buyer | Places Releases against existing Planned Purchase Orders. Can only approve Releases on orders against the Unit's accounts. |
| SIU Departmental Receiver |
Enters receipt of merchandise/services delivered directly to the department. |
AIS Help
If you do not know when a Release or Departmental Receipt is required, view this chart for help.
Before entering Releases or Departmental Receipts on-line you should have completed the Request for AIS Access form, received training from AIS and Procurement Services personnel and been supplied with a User ID and password.
If you need additional help or have questions, please view the following manuals.
Helpful Hints
Receipts
Releases