Printing and Duplicating Equipment, Supplies and/or Services | Procurement Services | SIU

Requests for use of the P-Card for printing or related services performed by an off-campus supplier, requires authorization from Printing/Duplicating. Complete the Restricted Purchases – Printing/Duplicating form and email to siu.printing@siu.edu or fax to 453-1643. If authorization is given, the signed form will be returned to the requesting department to maintain in their records for auditing purposes.

Printing or related services may be directly vouchered to Procurement Services on an Invoice Distribution Form, if services total less than $5,000 and requestor has been given written approval from Printing/Duplicating. Complete the Restricted Purchases – Printing/Duplicating form and email to siu.printing@siu.edu or fax to 453-1643. If authorization is given, the signed form will be returned to the requesting department. A copy should be attached to the Invoice Distribution Form prior to submitting to Procurement Services. Department should maintain the original in their records for auditing purposes.

Requests for printing/duplicating services or equipment must have approval by Printing/Duplicating Service prior to submission to Procurement Services. If requisition is received without this approval, it will be mailed to Printing/Duplicating, delaying purchase of requested equipment or services. 

It is the responsibility of Printing/Duplicating Service to notify the requestor to discuss the equipment or services required, to determine whether it will be completed via a requisition, off campus, or in house and to inform requesting department of their decision.