AIS Vendor Search

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Follow this process when filling out the requisition area for the Recommended Supplier Name and Address (including TIN/SSN) as well as the Supplier Name/Address section of the AP Invoice Distribution Form.

Obtain information from AIS Vendor Search by using three different search features.

  • TIN – Tax Identification Number – Use if tax identification number (also known as Federal Employer Identification Number - FEIN) is known.  This feature will show the legal company name associated with that number. This number is unique to every vendor.

  • Vendor Name – Contact Vendor Name – Use if company name is known.  This feature will show the TIN associated with this name.  For best results, only enter a few letters of the name to show a complete listing.

  • DBA – Doing Business As – Use this feature if company is a sole proprietorship.  It will show the name and Social Security Number or TIN of the sole proprietor. (Could also be used if company is a division of another company.  It will show the parent company name and TIN.) For best results, only enter a few letter of name to show complete listing.

  • Percent sign (%) is a wild card character that can be used for queries that only partial information is known. The sign can be used before and/or after query information.

  • If asterisks (*) appear, that means the record or address has been inactivated.  Contact Vendor File Manager for explanation.

  • Purchasing Site Y means that a purchase order can be sent to the address selected. 

  • Purchasing Site N means that a purchase order cannot be sent to the address selected. 

  • Pay Site Y means that payment can be sent to the address selected. 

  • Pay Site N means that payment cannot be sent to the address selected. 

  • Display Site Information will show all available addresses for the vendor. 

  • Site means address. 

  • Vendor Contact means the person to contact at that particular address.