Southern Illinois University

Surplus Property has been established as the University's clearing department for equipment that is no longer usable by its current department, and also redistributes this used equipment to any department on campus. In order to transfer equipment, all items, including blue tags and non-risk items should be listed on an Equipment Transfer to Surplus Property Request form and forwarded to Surplus Property. (Listing blue tags and non-risk items helps to schedule the trucks and laborers that will be needed to transport the items.)

After the information has been verified and assigned a log number, Surplus Property will e-mail a copy of the form with the log number back to the originating department's contact person. Additional items may not be added to the form after it has been assigned a log number. Surplus Property will make arrangements to pick-up the equipment.

Special consideration must be taken when sending computer hardware and any other magnetic media. These items must be cleared of all institutional data and software and have the Surplus Computer Equipment Label applied before they can leave your department. Please refer to the Policy, Procedures, and Frequently Asked Questions relating to the Data Security on State Computers Act.

The equipment will remain active on your inventory account until Fixed Assets receives verification that Surplus Property has received it.