Exceptions List For Small Purchases

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Computer equipment

All computer equipment purchases for Dell and Apple desktops, laptops and servers must be processed on a Dell Computer P-Card Request Form or Apple Computer P-Card Request Form through Information Technology.

Furniture

All furniture must be purchased using a Furniture P-Card Request Form. For more information, review the Furniture Policy and Procedures.

On-Campus services

If a supplier is coming on campus to perform a service (i.e. repairs, installation, training, etc.) or making a delivery, a Purchase Requisition must be submitted if the total amount of the transaction exceeds $4,999.99. This allows Procurement Services to assure that a completed Certificate of Insurance is on file for that supplier. Transactions in the amount of $4,999.99 or less can be processed without a Purchase Requisition. However, it is the department’s responsibility to make sure the supplier has a completed Certificate of Insurance on file.

Professional & Artistic
Services in the areas of: Law, Accounting, Medicine, Dentistry, Clinical Psychology, Custom-produced art

Professional and Artistic Services, within these areas, for less than $20,000 must be published on the State Procurement Bulletin within 14 days after contract execution. Professional and Artistic Services, within these areas, must be processed on a Purchase Requisition.

Radioactive material

All radioactive material purchases, regardless of the dollar amount, must be processed on a Purchase Requisition.

Services that can be performed by an On-Campus Department

Prior approval is required if you are requesting a service that can be performed by a university department; such as construction, drapes, carpet, Printing & Duplicating Services, etc.