Conflict of Interest

Main Content

The Illinois Public Higher Education Procurement Code states in Section 526.5023:

"B) No contract will be awarded to a University officer or employee or to a firm, partnership, association, or corporation, the owner or principal owners or major officers or primary employees of which are officers or employees of the University, unless such contract is deemed essential to University operations and is approved by the President of the University (or designee) and such approval is filed with the contract.

C) No contract will be awarded to a member of the immediate family of an officer or employee of the University or to a firm, partnership, association, or corporation, the owner or principal owners or major officers or primary employees of which are members of the immediate family of officers or employees of the University, unless such contract is deemed beneficial to University operations and is approved by the President of the University (or designee) and such approval is filed with the contract.”

To assist Departments in filling out the Conflict of Interest Review & Determination Form, the Conflict of Interest Information Form must be completed by the potential Vendor/Supplier/Individual.

To facilitate the approval/waiver process, the Procurement Policy Board created the State of Illinois Procurement Policy Board Conflict of Interest Review Checklist and Review Request Form. If a potential conflict is known by the department or discovered in a bid response, this approval must be received prior to executing a Purchase Order or Contract.

Responsible Party Action

Fiscal Officer

Prepares Conflict of Interest Review & Determination  Form using information from the completed Conflict of Interest Information Form and a cover letter documenting the Conflict of Interest to be submitted with the Purchase Requisition or Invoice Distribution Form or Contractual Service Voucher and forwards to Procurement Services for approval.

Procurement Services            

Reviews the form, makes appropriate determination, completes checklist and forwards documentation with letter of recommendation for administrative approval.

Issues Purchase Order or Contract or notifies department if request is rejected.