How To Determine Whether or Not to Enter a Departmental Receipt, a Release, or Prepare an Invoice Distribution Form (IDF)

Main Content

Type of PO Departmental Receipt Required? Release Entry Required? Invoice Distribution Form Required?

Standard, 2-way match, Direct Delivery

No
No
No

Standard, 3-way match, Direct Delivery

Yes
No
No

Standard, 3-way match, Standard Delivery

No
No
No

Planned, 2-way match, Direct Delivery

No
Yes
No

Terms and Definitions

  • Standard Purchase Order: A one time order issued to a Supplier for a particular item or service.

  • Planned Purchase Order: A purchase order set up with a Supplier for a period of time.