How To Determine Whether or Not to Enter a Departmental Receipt, a Release, or Prepare an Invoice Distribution Form (IDF)

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How to Determine Whether or Not to Enter a Departmental Receipt, a Release, or Prepare an Invoice Distribution Form (IDF)
Type of PO Departmental Receipt Required? Release Entry Required? Invoice Distribution Form Required?
Standard, 2-way match, Direct Delivery No No No
Standard, 3-way match, Direct Delivery Yes No No
Standard, 3-way match, Standard Delivery No No No
Planned, 2-way match, Direct Delivery No Yes No

Terms and Definitions

  • Standard Purchase Order: A one time order issued to a Supplier for a particular item or service.

  • Planned Purchase Order: A purchase order set up with a Supplier for a period of time.